All international students are required to have a valid Student Pass and Visa while studying at Universiti Teknikal Malaysia Melaka (UTeM).

Since February 2013, the Malaysia Ministry of Education has established Education Malaysia Global Services (EMGS) as the one-stop centre to process the student pass of all international students studying in Malaysia.

Students have to apply Student Pass through EMGS by online at: https://visa.educationmalaysia.gov.my/

To apply for New Student Pass Application, you need to provide the following documents:

• 1 passport size photograph
• • 1 passport size photograph with WHITE background (35mm x 45mm)

• A copy of your Passport
• • Your passport data page (bio-data page which shows your face, name etc)
  • All pages with Visa information. EMGS don’t need all the pages of your passport. If the page is empty, you do not need to submit it.
  • Students originating from the countries listed below must provide a copy of ALL passport pages during the submission of student pass application to EMGS:
    • Libya
    • Iran
    • Iraq
    • Somalia
    • Sudan
    • Syria
    • Yemen
  • Observation page (showing any extensions, clarifications of name, and previous passport numbers).
  • Passport validity duration must be eighteen (18) months for the date of issue.

• Offer Letter
  • A copy of offer letter from UTeM.

• Health Declaration Form
  • Students will be required to fill up and submit a copy of the Health Declaration Form and upload to EMGS portal. Click hereto download the Health Declaration Form. (mohon rujuk Lampiran B – Health Declaration Form)

• Academic Certificates and Transcripts
  • Student need to provide copies of all academic records, certificates or transcripts of studies previously undertaken.

After submit the Student Pass application to EMGS, EMGS will thoroughly process the application and qualification. If you are eligible, EMGS will endorse your application and submit to Immigration for final approval.

If Immigration approve, you will be issued the Visa Approval Letter (VAL). If no open issue, the whole process of the Student Pass application may take approximately minimum six (6) weeks. This duration is just estimation and it is dependent on EMGS and Immigration.

After got VAL approved, you have to apply Single Entry Visa (SEV) with VAL before entering Malaysia as a student.

You can apply SEV by online at: https://malaysiavisa.imi.gov.my/evisa/evisa.jsp

Or

Kindly contact the nearest Malaysian High Commission/Malaysian Embassy/Consulate or visit http://www.kln.gov.my/web/guest/mission

Upon receiving the VAL and SEV, you can start preparing to Malaysia.

Note:

You are NOT allowed to purchase your flight tickets to enter Malaysia before received the VAL dan SEV.

You can track and check your application status at:  https://visa.educationmalaysia.gov.my/emgs/application/searchForm/

Upon arrival, you are required to attend a medical screening at a panel clinic in Malaysia within seven (7) days of your arrival date with the panel clinics appointed by EMGS. You may obtain the list of appointed panel clinics with Centre for International Students & Mobility (CISMo), Universiti Teknikal Malaysia Melaka (UTeM) or you can check by online at https://visa.educationmalaysia.gov.my/guidelines/registered-malaysian-clinic

You must submit your passport after the medical check-up to the CISMo within seven (7) days after arrival. CISMo will help to submit your passport to Immigration Malaysia for Student Pass and Visa endorsement.

Your Student Pass approval is subject to your post arrival medical health check report. We will notify you via email or phone call should your report is failed. Appealing of medical health check report is subject to the approval from the EMGS.

To apply for New Student Pass and Visa endorsement, you need to provide the following documents:

• Student Pass New Application Form.
  • You will be required to fill up and submit Student Pass New Application Form at CISMo. Click hereto download the Student Pass New Application Form.(mohon rujuk lampiran - Student Pass New Application Form)

• 1 passport size photograph
  • 1 passport size photograph with WHITE background (35mm x 45mm).

• A copy of your Passport
  • Passport validity duration must be eighteen (18) months for the date of issue.
  • The copy of all pages including black page (from page 1 to the last page of passport)

• Visa Approval Letter (VAL) and Single Entry Visa (SEV)
  • Student need to provide copies of VAL and SEV.

• Personal Bond
  • Students arriving at UTeM may be required to pay a Personal Bond at UTeM Bursary as part of the Student Pass application process. This bond is typically intended to ensure that students comply with visa conditions and do not violate immigration laws.
  • Students need to provide copies of Personal Bond receipt from UTeM Bursary.
  • Click hereto download the Personal Bond Fee for your reference.
  • (mohon rujuk lampiran – Personal Bond Fee)

• Medical Slip
  • Student need to provide the original medical check-up from panel clinics appointed by EMGS.

Note:

You are NOT to arrange any travel arrangement during the endorsement process till your passport is return to you with a valid Student Pass.

You are responsible to perform the medical check-up and submit your passport to CISMo within the stipulated time. If you don’t perform the tasks on time, it will cause insufficient time for EMGS to process your endorsement. CISMo will have to apply a Special Pass for you which will cost additional charge. If you only submit your passport after the expiry date, it is considered as overstay. Overstay is an offence. Immigration Malaysia will impose penalty and may even blacklist you or even being imprisoned.

Usually, the validity of the Student Pass is twelve (12) months. However, the duration is subject to the approval of VAL approved and Immigration Department of Malaysia. You have to check the duration when you collect your passport from CISMo.

All International Students will receive an International Students Card (iKad) once your Student Pass has been endorsed. The iKad will contain your name, passport number, education institution you enrolled and duration of your Student Pass.

Malaysia Immigration Department requires all international students to cancel their Student Pass and Visa when they have completed their studies, termination, or withdrawn from the University.

To apply for Student Pass and Visa Cancellation, you need to provide the following documents:

• Student Pass & Visa Cancellation Form
  • You will be required to fill up and submit Student Pass & Visa Cancellation Form at CISMo. Click hereto download the Student Pass & Visa Cancellation Form.(mohon rujuk lampiran - Student Pass & Visa Cancellation Form)

• A copy of your Passport
  • Passport validity duration must be twelve (12) months from the Student Pass expiry date.
  • The copy of all pages including black page (from page 1 to the last page of passport)

• Flight Ticket
  • The flight ticket must not exceed fourteen (14) days from the day of submission for Student Pass & Visa Cancellation at CISMo.

• Offer Letter
  • Students need to provide original copy of Offer Letter from new University (for changing University)

• Completion / Termination / Withdrawn Letter
  • Students need to provide a Completion / Termination / Withdrawn Letter (either one) from University.

It is the responsibility of the student to monitor the expiry date of their Student Pass. Students are required to submit the renewal documents for Student Pass extension two (2) months before the expiry.

To apply for Student Pass and Visa Renewal, you need to provide the following documents:

• Student Pass Renew Application Form
  • You will be required to fill up and submit Student Pass Renew Application Form at CISMo. Click hereto download the Student Pass Renew Application Form.(mohon rujuk lampiran - Student Pass Renew Application Form)

• A copy of your Passport
  • Passport validity duration must be eighteen (18) months for the date of issue.
  • The copy of all pages including black page (from page 1 to the last page of passport)

• 1 passport size photograph
  • 1 passport size photograph with WHITE background (35mm x 45mm).

• Class Attendance / Progress Report
  • Student need to provide class attendance for two (2) semesters (1 current semester & 1 previous semester). Click here to download the Attendance (mohon rujuk lampiran - Attendance Form)
  • Current and previous semester with MINIMUM of three (3) subjects with lecturer’s signature and their official stamp.
  • For Academic English we need attendance only for current semester
  • For Postgraduate Students, you need to provide the Progress Report.

• Supporting Letter
  • Students need to provide original copy of Supporting Letter from faculty if Cumulative Grade Point Average (CGPA) less than 2.00.

Once we receive all the required documents, CISMo will submit to EMGS. After EMGS approve your renewal application, CISMo will submit your passport to Immigration for visa endorsement.

Note:

You should NOT make any travel arrangement during your endorsement process till your passport is return to you with a valid Student Pass.

For your renewal of Student Pass to be approved, your attendance in class should not fall below 80% and you need to achieve a minimum of CGPA 2.00 as required by the Ministry of Education, Malaysia.

The above requirements are subject to change depending on EMGS and Immigration Department of Malaysia.